Ordering a Conference Session or Workshop?
Frequently Asked Questions

Q: How early do we need to book you?

Answer: I open my calendar 18 months out for workshops and 24 months for national and international conferences. The sooner you contact me, the better as my calendar fills quickly, but due to unexpected events, cancellations, etc., sometimes I can book a presentation just a few months out. Contact me via EMAIL.

Q: Once we contact you, what happens next?

Answer: Once we've agreed on a calendar date, I will FAX you paperwork which will include a cost proposal, a service agreement, an overview of the day(s) and a workshop materials order form. If all looks agreeable to you, just fax back the service agreement. I can generally "hold" your date for 2 weeks. The service agreement confirms the date. I will confirm via email receipt of the service agreement.

**If you ordered a full day or 2 day workshop:

At 60 days out, you will need to mail or fax a Purchase Order for your workshop costs. You can add additional participants (materials) up to 14 days before the workshop.

At 30 days out, I will mail you a confirmation packet which includes an overview of the day, a "Confirmation Fax" page, and handout masters. You can then double-check all the arrangements, dates, times, locations on the "Confirmation Fax" page and return that to me. This helps make sure we are all in agreement on start times, agenda, location, etc and provides me with an emergency contact number on my travel day.

**If you ordered a conference keynote and/or breakout:

By 60 days out you will need to provide us with the name of your conference bookseller to arrange for the shipment of materials.

At 30 days out, I will mail you a confirmation packet which includes an overview of the day, your invoice(including airfare receipt) for the day, a "Confirmation Fax" page, and handout masters for each session. You can then double-check all the arrangements, dates, times, locations on the "Confirmation Fax" page and return that to me. This helps make sure we are all in agreement on start times, agenda, location, etc and provides me with an emergency contact number on my travel day.

Q: Do we need to take care of travel arrangements?

Answer: No. I will take care of ALL travel arrangments including booking my airline, hotel and ground transportation. All travel expenses are included in my fees. You will not be invoiced for any travel costs.

Q: What kind of A/V set-up do you need?

Answer: My A/V needs are very simple. I use overhead transparencies, so we need a nice, bright overhead and a screen along with a large presentation table for my "stuff". IMPORTANT: The overhead and table MUST be on the floor level with participants!! This means that if we have to use an auditorium, the overhead must be on the floor down in front, just projected up on the stage. I will also need a cordless, clip-on style microphone if the room requires a mic. For 2-day workshops, we'll need a TV/VCR set-up on day 2.

Q: How many participants can we have?

Answer: The minimum for a workshop is 40. There is no maximum. Feel free to buddy-up with other schools in your area or even invite outside participants. In fact, if you'd like to open it to other teachers, I'm happy to add a link on my calendar page to your contact person for registration. Many schools do this to help offset their costs.

Question: What about deposits, and/or cancellation fees?

Answer: There is no money deposit required for a workshop or conference. However, for workshops, a participant materials order and PO is required at 60 days out from the workshop. At 30 days out, materials are no longer returnable and if you need to cancel a workshop after this point, you will need to reimburse my airline cancellation fee of $100.

For information on having a workshop or presentation at your school or district, email Kathie Kathie@brains.org